BOOKKEEPER / EXECUTIVE ASSISTANT

Baltimore, MD

Who Staffing is looking for a Bookkeeper / Executive Assistant to fill a full-time, direct hire opportunity with our client in Baltimore, MD. 

Job Summary:

Our client is a premier wealth management firm, empowering families to make sound financial decisions and creating confidence through long-standing client partnerships.  In 2018 and 2019, InvestmentNews named them the #1 Best Place to Work for Financial Advisers nationwide for our size category. In 2021, they received a Best Workplaces award from Inc. Magazine. In 2022, they were awarded First Place for Best Place to Work from the Baltimore Business Journal. 

They have a unique management style, emphasizing teamwork and collaboration over hierarchy and structure. To foster the team-based culture, their advisors are compensated with competitive salaries and a firm revenue-sharing plan. They do not incentivize individual business development since the firm has always had a steady stream of referrals. They believe that they are better when they are together, so this is primarily an in-office position with some flexibility. They are guided by three core values in every decision they make:  Trust, Respect, and Fulfillment. 

The Bookkeeper / Executive Assistant position is a new position in the firm. This individual will provide daily Bookkeeping services along with comprehensive support to the firms’ C-Suite in the areas of Communication, Meeting Coordination and Project Support. 

Job Responsibilities:

·       Financial Transactions: Record day-to-day transactions and complete the posting process using QuickBooks.

·       AP/AR: Manage accounts payable and accounts receivable accounts.

·       Reconciliation: Reconcile business accounts monthly.

·       Payroll Administration: Process payroll bi-monthly using Gusto payroll service.

·       Financial Documents: Maintain an organized and secure filing system for all financial documents.

·       Confidentiality: Handle sensitive and confidential information with the highest level of discretion and integrity.

·       Project Support: Assist with special projects and initiatives as needed, providing research, analysis, and administrative support.

·       Calendar Management: Efficiently manage the complex schedules of the C-suite executives, including scheduling meetings, appointments, and travel arrangements.

·       Meeting Coordination: Organize and coordinate meetings, both internal and external, including preparing agendas, taking minutes, and following up on action items.

·       Communication: Serve as the primary point of contact for the C-suite, managing incoming and outgoing communications, including emails, phone calls, and correspondence.

·       Document Preparation: Prepare and edit reports, presentations, and other documents as needed, ensuring accuracy and professionalism.

·       Compliance: Work with the Chief Compliance Officer to fulfill the requirements of the compliance manual.  

Qualifications:

·       Proven experience as a Bookkeeper or in a similar role.

·       Experience as an Executive Assistant, preferably supporting senior executives in a financial or professional services environment.

·       Bachelor’s degree in business administration, finance, or a related field preferred. 

Skills:

·       Solid understanding of bookkeeping and accounting principles Exceptional organizational and time-management skills.

·       Excellent written and verbal communication skills.

·       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks.

·       Ability to work independently and as part of a team.

·       Strong attention to detail and problem-solving skills.

·       Ability to manage multiple tasks and prioritize effectively. 

Attributes:

·       Professionalism and a high level of discretion.

·       Proactive and self-motivated with a strong sense of responsibility.

·       Adaptable and able to thrive in a fast-paced environment.

·       Strong interpersonal skills and the ability to build relationships with stakeholders at all levels. 

Benefits:

Our client offers a robust benefits package, a supportive and professional environment, a salary commensurate with your experience and a real opportunity for professional development.

·       100% employer paid Health, Dental & Vision

·       401K with employer contribution

·       LTD, Life Insurance

·       Flexible Paid Time Off

·       Employee assistance program

·       Dependent Care Assistance Plan

·       Half-day Friday Summer Program 

Have talented friends? Refer them through our candidate referral program and everyone will benefit.

ACCOUNT SUPERVISOR

DIRECTOR OF FINANCE