Baltimore, MD
Who Staffing is looking for a Bookkeeper / Executive Assistant to fill a full-time, direct hire opportunity with our client in Baltimore, MD.
Job Summary:
Our client is a premier wealth management firm, empowering families to make sound financial decisions and creating confidence through long-standing client partnerships. In 2018 and 2019, InvestmentNews named them the #1 Best Place to Work for Financial Advisers nationwide for our size category. In 2021, they received a Best Workplaces award from Inc. Magazine. In 2022, they were awarded First Place for Best Place to Work from the Baltimore Business Journal.
They have a unique management style, emphasizing teamwork and collaboration over hierarchy and structure. To foster the team-based culture, their advisors are compensated with competitive salaries and a firm revenue-sharing plan. They do not incentivize individual business development since the firm has always had a steady stream of referrals. They believe that they are better when they are together, so this is primarily an in-office position with some flexibility. They are guided by three core values in every decision they make: Trust, Respect, and Fulfillment.
The Bookkeeper / Executive Assistant position is a new position in the firm. This individual will provide daily Bookkeeping services along with comprehensive support to the firms’ C-Suite in the areas of Communication, Meeting Coordination and Project Support.
Job Responsibilities:
· Financial Transactions: Record day-to-day transactions and complete the posting process using QuickBooks.
· AP/AR: Manage accounts payable and accounts receivable accounts.
· Reconciliation: Reconcile business accounts monthly.
· Payroll Administration: Process payroll bi-monthly using Gusto payroll service.
· Financial Documents: Maintain an organized and secure filing system for all financial documents.
· Confidentiality: Handle sensitive and confidential information with the highest level of discretion and integrity.
· Project Support: Assist with special projects and initiatives as needed, providing research, analysis, and administrative support.
· Calendar Management: Efficiently manage the complex schedules of the C-suite executives, including scheduling meetings, appointments, and travel arrangements.
· Meeting Coordination: Organize and coordinate meetings, both internal and external, including preparing agendas, taking minutes, and following up on action items.
· Communication: Serve as the primary point of contact for the C-suite, managing incoming and outgoing communications, including emails, phone calls, and correspondence.
· Document Preparation: Prepare and edit reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
· Compliance: Work with the Chief Compliance Officer to fulfill the requirements of the compliance manual.
Qualifications:
· Proven experience as a Bookkeeper or in a similar role.
· Experience as an Executive Assistant, preferably supporting senior executives in a financial or professional services environment.
· Bachelor’s degree in business administration, finance, or a related field preferred.
Skills:
· Solid understanding of bookkeeping and accounting principles Exceptional organizational and time-management skills.
· Excellent written and verbal communication skills.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks.
· Ability to work independently and as part of a team.
· Strong attention to detail and problem-solving skills.
· Ability to manage multiple tasks and prioritize effectively.
Attributes:
· Professionalism and a high level of discretion.
· Proactive and self-motivated with a strong sense of responsibility.
· Adaptable and able to thrive in a fast-paced environment.
· Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
Benefits:
Our client offers a robust benefits package, a supportive and professional environment, a salary commensurate with your experience and a real opportunity for professional development.
· 100% employer paid Health, Dental & Vision
· 401K with employer contribution
· LTD, Life Insurance
· Flexible Paid Time Off
· Employee assistance program
· Dependent Care Assistance Plan
· Half-day Friday Summer Program
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